REPORTS TO:  Director of Finance & Operations

Madison Community Services is a non-profit agency whose mission is to promote independence, health, recovery, and community integration of persons with mental health challenges through the provision of case management, supportive housing and a broad range of other programs and services


The Bookkeeper reports to the Director of Finance & Operations and is responsible for providing support to this role. The position will enhance the effectiveness and the efficiency of the Financial Reporting requirements of the organization. The position requires someone experienced and knowledgeable in full cycle accounting with superior organizational skills, the ability to multi-task and a passion for detail. The position also provides additional support in daily office operations and to other management staff.

Hours:            40 hours/week

Locations:      210 Dundas St. W., Suite 400, Toronto ON M5G 2E8


  • Excellent organizational and time management skills with the ability to be flexible and work within a fast-paced environment
  • Excellent problem solving, decision making and analytical skills
  • Excellent written and oral l communication skills
  • High level of attention to detail and accuracy
  • Proficiency with accounting software (Microsoft Dynamics Great Plains- Preferred)
  • Proficiency in Microsoft Word, Excel and PowerPoint to prepare documents, correspondence and spreadsheets
  • Cross cultural communication, ability to speak different languages, in addition to English an asset

Duties and Responsibilities

  • Process cash, credit, and on-line payments, deposits, and charitable receipts
  • Monitor and prepare payables, receivables, deferrals, and pre-payments
  • Liaise with vendors on any outstanding invoices
  • Work with the Housing Operations Supervisor to recover outstanding rent receivables form tenants
  • Prepare journal entries and financial reports, with variance analyses
  • Perform bank reconciliation on a monthly basis
  • Assist with creating Monthly Financial Statements
  • Manage payroll, withholdings, and remittances
  • Prepare annual CRA charitable tax returns
  • Prepare HST and realty tax rebate submissions
  • Prepare ad-hoc reports as required
  • Track agency’s Capital Asset Continuity List
  • Balance and reconcile accounts, and assist with managing the agency’s cash flow
  • Monitor inventory and procurement practices
  • Negotiate equipment rental & lease agreements
  • Monitor contractual obligations, grant/sponsorship receipts, and funding fulfillment
  • Assist with the creation of financial policies, procedures, and internal controls
  • Support the annual audit process
  • Help with agency budgets, forecasting, analyses, and risk management
  • Bi-weekly and monthly completion of Payroll Reconciliation
  • Assist with researching and monitoring legislation governing the financial management of charities
  • Maintain and archive detailed financial records

Personal Attributes

  • Maintain strict confidentiality in performing all duties.
  • Honest, respectful and trustworthy
  • Possess cultural awareness and sensitivity to mental health & addiction challenges and cultural differences
  • Demonstrate sound work ethic

Education and Qualifications

  • Post-secondary education in Accounting (preferably pursuing a CPA designation)
  • Experience providing administrative support within an office environment
  • 3 years’ experience in Accounting in a small to mid-size company
  • Committed to, and aware of, recovery principles with respect to providing administrative support to individuals with mental health challenges.

Please send your resume and cover letter to

Shortlisted candidates will be contacted and scheduled for an interview as applications are being processed.

Madison is strongly committed to diversity within its community and especially welcomes applications from visible minority group members, including women, Aboriginal persons, persons with disabilities, members of sexual minority groups, and others who may contribute to the further diversification of ideas, representation and programming at Madison.