POSITION TITLE:                         FINANCE & HR ASSISTANT

REPORTS TO:                                MANAGER, FINANCE & HR


The Finance & HR Assistant reports to the Manager of Finance and HR and is responsible for providing support to this role. The position will enhance the effectiveness and the efficiency of the Finance and HR manager in the HR and Finance needs of the organization. The position also provides additional support in daily office operations and to other managers.

Hours:             40 hours/week

Locations:       210 Dundas St. W., Suite 400, Toronto ON M5G 2E8


  • Excellent organizational and time management skills with the ability to be flexible and work within a fast-paced environment
  • Excellent problem solving, decision making and analytical skills
  • Excellent written and oral interpersonal and communication skills
  • High level of attention to detail and accuracy
  • Proficiency in Microsoft Word, Excel and PowerPoint to prepare documents, correspondence and spreadsheets
  • Cross cultural communication, ability to speak different languages, in addition to English an asset


Duties and Responsibilities

  1. Accounts Payable
    • Complete weekly Cheque Run Process including, invoice processing in accounting system, printing cheques, obtaining authorized signatures and mail outs.
    • Complete expense tracking reports for events and programs
  2. Accounts Receivable
    • Collect and track payments from clients and other sources
    • Process Bank Deposits, including processing cash receipts in accounting system, creating reports, and depositing at bank
  3. Payroll
    • Bi-weekly processing of payroll, including tracking of hourly employees
    • Pay Rate Monitoring in accordance with the Collective Agreement
    • Bi-weekly and monthly completion of RRSP Reconciliation, CUPE Reconciliation, and Payroll Reconciliation
    • Tracking and recording of paid time taken off through software as well as bi-weekly timesheets
    • Payroll Reporting to Manager of Finance
  4. Human Resources
    • Review, process and maintain HR information and employee documentations such as new hires, change of status, group benefits, and training
    • Provide support in recruitment and onboarding process including, preparing job postings, screening resumes, maintaining candidate base, employment contract, police check, and HR policy review with staff
    • Act as a contact point for employees and external clients for inquiries on organization’s programs, employment, human resources procedural issues and other HR issues
    • Largely responsible for the Joint Health and Safety Committee and the Health and Safety compliance of the organization
  5. Administrative Support
    • Filing for Finance and HR records
    • Attending and taking notes in Management meetings and other meetings as needed
    • Track and order office supplies as needed
    • Provide support in the scheduling and supervising of Receptionist program
    • Track and disburse bursary allocations for the Bursary Program
    • Provide support in the planning, researching and execution of clients and staff events
    • IT Support with Staff (Non Network support)
    • Other administrative tasks as assigned


Personal Attributes

  • Maintain strict confidentiality in performing all duties.
  • Honest, respectful and trustworthy
  • Possess cultural awareness and sensitivity to mental health & addiction challenges and cultural differences
  • Demonstrate sound work ethic


Education and Qualifications

  • Post-secondary education in Accounting, Finance and/or Human Resources
  • Experience providing administrative support within an office environment
  • Past experience in Accounting, Finance and/or Human Resources would be an asset
  • Committed to, and aware of, recovery principles with respect to providing administrative support to newcomers with mental health challenges.


To apply, please submit your resume and cover letter by 5 pm on June 5th 2017 to edith@madisoncs.org. Shortlisted candidates will be contacted and scheduled for an interview as applications are being processed. 

Madison is strongly committed to diversity within its community and especially welcomes applications from visible minority group members, including women, Aboriginal persons, persons with disabilities, members of sexual minority groups, and others who may contribute to the further diversification of ideas, representation and programming at Madison.